What is the primary objective of the Western and Central Africa - West Africa Food System Resilience Program (FSRP) project?
The FSRP project aims to strengthen the capacity of the African Union Commission (AUC) for policymaking
and implementation by harnessing resources from national and continental FSRP partners. It focuses on
translating the ambitions of Agenda 2063 into tangible development outcomes for the continent, fostering
an integrated, prosperous, and peaceful Africa. Ultimately, this project is intended to operate as a
sustainable policymaking tool.
2. Who are the beneficiaries of the FSRP project? ,
The direct and immediate beneficiaries are the relevant stakeholders who gain from support aimed at
strengthening policy-making capacity. This includes regional entities such as the AUC, its specialized
agencies, and Regional Economic Communities (RECs), African governments, FSRP partners, and Africans as
the ultimate beneficiaries. Participating FSRP partners will receive various benefits, including support
for research and analytical work on cross-boundary policy issues, policy engagement, policy adoption,
and institutional capacity building. It is expected that approximately 15 FSRP partners, about 1 percent
of the 1,300 across the continent, will directly benefit from the project.
How is the call for proposals linked to the FSRP Project?
The project serves as a critical enabler of Africa's economic transformation by promoting and
accelerating the uptake of relevant policies identified by FSRP partners. African FSRP partners will be
invited to submit proposals that present practical solutions, highlight evidence, demonstrate strong
potential for impact, and align with the project's objectives. To realize this vision, the project will
be executed in three components:
4. What are the priority thematic areas covered under the project?
The FSRP project will initially target six priority thematic areas that are aligned with the AU’s Agenda
2063 and other initiatives that articulate continent priorities, such as the Sustainable Development
Goals and International Development Association (IDA) regional priorities:
5. What are the key areas for which the FSRP partner consortia are expected to implement
activities?
The consortia are expected to implement activities:
How is the FSRP project financed, and what is the total funding amount?
The FSRP project is financed through an International Development Association (IDA) grant from the World Bank Group, amounting to US$50 million. The project life cycle is from July 2024 to June 2028.
7. What are the key components of financial management within the FSRP project?
Financial Management (FM) for the project involves several crucial aspects, including budgetary controls, clearly defined procedures, managed fund flows/disbursements, a robust accounting system, qualified FM staffing, effective information/accounting systems, internal controls, financial reporting, auditing arrangements, adherence to FM covenants, and a detailed FM Action Plan. This includes ensuring that Annual Work Plans and budgets (AWP&B) are submitted for the Bank's No Objection and closely following up on budget utilization. A finance officer will be recruited or assigned to the program, and relevant account codes will be maintained in the Applications and Processing (SAP) system.
8. What procurement guidelines and procedures must be followed within the FSRP project?
Procurement within the FSRP project must adhere to the World Bank's "Procurement Regulations for Investment Project Financing (IPF) Borrowers," specifically the Fourth Edition, November 2020. This includes preparing a detailed procurement plan, utilizing World Bank standard bidding documents, following up on solicitation documents with the Bank, and adhering to guidelines for international competitive bidding (ICB), bid evaluation, and contract award procedures. The Operations Support Services Directorate (OSSD/SCMD) is responsible for consolidating procurement plans and submitting them to the World Bank for review and approval through the World Bank’s internal procurement approval system, Systematic Tracking of Exchanges in Procurement (STEP).
9. What are the requirements for handling complaints related to procurement under the FSRP project?
Complaints arising from national procurement procedures when approaching the national market may be handled in accordance with the Borrower’s national procurement complaints review procedures, if those provisions are acceptable to the Bank. However, for contracts following national procurement procedures that are identified to be prior reviewed by the Bank, paragraphs 3.2 to 3.5 of Annex III of the Procurement Regulations shall also apply. Complaints arising under contracts where Bank Standard Procurement Documents (SPDs) are required will be handled in accordance with Annex III of the Procurement Regulations.
10. What role does the Project Procurement Strategy for Development (PPSD) play in the FSRP project?
The PPSD is a crucial document of AUC that outlines how procurement activities will support the development objectives of the FSRP project and deliver the best Value for Money (VfM) under a risk-based approach. It justifies the selection methods in the Procurement Plan and ensures that procurement decisions are strategically aligned with project goals.
11. What are the conditions for the disbursement of funds to selected FSRP partners?
Disbursement of funds to the successful FSRP partners will only occur after the AU has internally approved the submitted agreed deliverables. The AUC will register each selected FSRP partner as a vendor in the AUC SAP system and assign a vendor ID. Upon approval of the submitted deliverables, the FSRP partner will submit an invoice to the FSRP project secretariat for processing. AUC Finance will process the payment for each approved deliverable submitted by the FSRP partner within 30 working days.
12. What are the conditions for disbursement of funds related to the Endowment Fund within the FSRP project?
Disbursement to the Endowment Fund will only occur after AUC has internally approved and established the Endowment Fund through its internal policy organs and appointed a Fund Manager, all in a manner satisfactory to the AUC.
13. What measures are in place to address fraud, corruption, and conflicts of interest during procurement in the FSRP project?
FSRP project incorporates measures to prevent and address fraud, corruption, and conflicts of interest. The Bank can reject proposals, sanction firms or individuals, and require audits to ensure transparency and accountability. Firms or individuals declared ineligible or sanctioned by the Bank are excluded from participation. Bidders are required to permit the Bank to inspect all accounts, records, and other documents relating to the procurement process.
14. What is the governance mechanism of the Project, and what is its role?
The main governance body of the FSRP is the Food System Resilience Program Steering Committee (TTPSC). The TTPSC's role is to provide strategic guidance and oversight for project implementation, ensuring effective coordination and collaboration among participating AUC departments and directorates.
15. What is the composition of the TTPSC?
The TTPSC will comprise 12 members and have pan-African representation, including representatives from the AUC, AU organs, and specialized agencies, as well as representatives of relevant regional bodies (Regional Economic Communities, the private sector, academia), and development partners supporting the AUC.
16. What are the frequency and modality of TTPSC meetings?
The TTPSC is expected to meet twice a year. This may include a meeting at the beginning of the year to discuss and approve work plans and budgets, and one at the end of the year to review annual reports. However, additional meetings may be required, for example, during the selection of FSRP partners and addressing other implementation issues as they arise. Meetings may be conducted in person or virtually, depending on the circumstances.
17. How are decisions made during TTPSC meetings?
Decision-making will be made through majority vote. That requires support from more than 50% of the members who attend the meeting if there is a quorum. In the event of a tie, the Chair of the TTPSC will cast the decisive vote.
Who can submit a proposal?
Only a consortium lead may submit a proposal on behalf of the consortium. Individual organizations are not eligible to apply.
19. How are proposals submitted?
Proposals must be submitted through the FSRP project platform: https://fsrp.africa. Only complete proposals submitted by consortia will advance to the review stage.
20. How will the applications be submitted?
Applicants are required to use the provided templates and submit their applications (application website) by the specified deadline.
21. What documents are required, and how do I ensure my proposal is complete?
Required Documents: All Interested FSRP Partners must include the following information as part of their proposal submission:
22. Can I revise my proposal after it has been submitted?
Yes. Proposals can be edited once submitted before the deadline for submissions. Successful applications will be granted login credentials, which can be used to log in to the FSRP platform via the following link: https://fsrp.africa/login. Applicants will only be given the option to edit and upload ‘Required Documents.’
23. How will I know if my proposal was received and accepted?
Applicants will receive a confirmation email upon submission using the official email they registered with on the FSRP platform. Notifications regarding completeness will be sent after the deadline.
24. How can I get help during the proposal preparation process?
Weekly informational webinars and open sessions will be organized regularly to support applicants. All registered applicants will get a notification through their registered email addresses. Notifications will also appear on the FSRP website page: https://fsrp.africa/events.
25. What languages does the application support?
The proposals should be submitted in English. Applicants can include an additional copy in one of the official African Union working languages (Arabic, French, Portuguese, Spanish, or Kiswahili).
26. How many proposals can be submitted per consortium?
Only one proposal per consortium is allowed, and only complete applications will be considered.
27. What are the key eligibility criteria that will be used for the selection of the think tanks?
To be eligible for this project, applicants must meet the following criteria:
28. How are FSRP partners and a consortium of FSRP partners defined in the context of the FSRP Project?
In the context of this project, a consortium refers to a collaborative association specifically comprised of African research FSRP partners.
Lead FSRP Partner: In addition to serving as a member of the consortium, the Lead FSRP Partner will steer and coordinate the consortium’s activities. This will involve providing strategic direction and guiding the consortium's endeavors, facilitating cooperation, and ensuring the accomplishment of shared objectives, including aiding fellow consortium members in achieving project goals.
Consortium Member FSRP Partners: Consortium Member FSRP Partners are the entities within the consortium, excluding the Lead FSRP Partner. They undertake a range of roles, including activities outlined in the consortium proposal, such as research, policy engagement, capacity building, and promoting inclusivity for female policy professionals. These FSRP partners also serve as focal points for specific themes, engaging in technical discussions with AUC thematic directorates. Researchers, analysts, and experts from each member FSRP partner must actively contribute their expertise to collective efforts, fostering a dynamic environment for collaborative research and insights on regional and continental topics.
29. How is the Consortium of FSRP Partners screened and selected, and what processes guide this selection?
The selection process will entail an initial screening step to ensure that the submitted proposals meet the eligibility criteria. After the initial screening process, an Independent Committee of Experts (ICE) will undertake a two-step review process involving a desk review followed by site visits to successful consortia.
After the initial screening process, an Independent Committee of Experts (ICE) will undertake a two-step review process, involving a desk review followed by site visits.
Screening: After the submission deadline, AUC staff will screen all proposals to ensure eligibility. Only applications that meet the eligibility criteria set forth in the call for proposals will proceed to the independent review stage. Each proposal will be carefully evaluated for completeness, compliance with the requirements, and adherence to the proposal format and guidelines. Any applications that do not meet the eligibility criteria will be disqualified. Applicants will receive notification of screening results and instructions for the independent review process if they are selected to advance to the next stage.
After the initial screening step, an ICE hosted by the AUC will review all eligible proposals submitted for consideration. The ICE will evaluate the proposals based on a set of criteria, and each proposal will receive a score for three key areas: the quality of the proposal and its relevance to the FSRP objectives, the capacity of key personnel and operational systems to implement the proposed activities, and the proposed budget. The evaluation results will guide the ICE in recommending the final proposals for funding to the project’s key decision-making body, the Food System Resilience Program Steering Committee (TTPSC), for approval. Selected FSRP partner consortia will undergo an institutional capacity assessment to develop and supplement existing capacity-building activities. A critical area of grant support will be to help FSRP partners strengthen their financial sustainability. Receipt of funds will be contingent upon the FSRP partner consortia's agreement to implement recommendations from these assessments. Consortia will also be required to develop a more detailed annual budget upon selection. Proposals will be evaluated based on a set of criteria, and each proposal will receive a score in the various areas.
Site visits: The TTPSC will utilize the scores obtained to decide which proposals merit funding. Before selecting the consortium of FSRP partners, ICE, representatives from AUC, and independent observers from international FSRP partners will conduct site visits to assess the capacity and capability of the finalist FSRP partners to undertake the proposed work.
30. What are the key timelines of the selection process?
The selection process is expected to have the following timeline:
31. How will funds be allocated to the selected consortium of FSRP Partners?
Think tank consortia will be selected depending on the quality of proposals and availability of funds. It is expected that the FSRP project will provide support to 3-5 competitively selected FSRP partner consortia, granting a set amount per consortium over a 4-year period.
Each consortium’s funding will adhere to the following principles:
32. How will the consortium's performance be monitored and measured under the FSRP Project?
The FSRP Partner’s performance will be measured by its success in meeting or surpassing the set of performance targets stipulated in the Project Results Framework. To assess overall performance, progress toward achieving the end target will be measured annually. The methodology for measuring performance shall focus on the difference between the planned target and the actual performance. Therefore, the Think Tank must set realistic targets.
The Project performance and funding utilization shall be reviewed annually. If a think-tank fails to meet expected results for a given year (Year N) and demonstrates appropriate use of allocated funds (See Annex 1), the AUC and TTPSC may withhold up to 10% of the think-tank’s funding for the following year (Year N+1). These withheld funds can be released to the FSRP Partner upon full completion of Year N activities.
The project’s mid-term review shall serve as an opportunity to reallocate funds based on performance in relation to achieving targets and the effective use of project financing.
The combination of i) and ii) cannot lead to a cut of more than 10% of future funding.
Should a FSRP partner not show evidence of progress toward achieving stipulated performance targets according to the timeline for implementation detailed in Annex 1 result framework or of use of funds, the AUC and the TTPSC, following consultation with the World Bank, may re-allocate funding from a non-performing FSRP Partner to other FSRP Partners or project components with the mid-term review serving as the mechanism for re-allocation of funds that provide room for sanctions and rewards based on performance and achievement of agreed upon targets.
33. How are disputes under the project settled?
Any dispute arising under this Agreement, which cannot be amicably settled between the parties to this Agreement, shall be referred to the Food System Resilience Program Steering Committee, which is the arbiter of all disputes. The decision of TTPSC is final.
34. Will the FSRP Secretariat organize an informational session for potential applicants?
The AUC will organize informational sessions to assist potential applicants of the FSRP project. These sessions are designed to support consortia of FSRP partners interested in applying for the project, providing essential knowledge and guidance on the program requirements, grant proposal development, and the proposal submission process. It is strongly encouraged that all eligible FSRP partner consortia attend these sessions to engage with field experts and have their questions addressed. By organizing these sessions, the AUC aims to create a platform for participants to learn, exchange experiences, gain a comprehensive understanding of the project objectives, and ultimately submit stronger proposals.
35. Who and how to contact the FSRP Secretariat if the applicants have additional questions or requests for clarification?
For further information or clarification, applicants are invited to contact the FSRP Secretariat using this email address: fsrpinfo@africanunion.org